BY-LAWS

ARTICLE I

Club Membership

Sec. l.   Club Membership in this Association shall consist of USGA approved golf clubs located in the Southern Region of Maine as defined by the Executive Board.

Sec. 2.  Application for club membership shall be made in writing to the Secretary.

Sec. 3.  Any club from Southern Maine, eligible for membership, may be admitted by a majority vote of the Executive Board.

ARTICLE II

Individual Membership

Sec. 1.  Any woman member of a member club, possessing a valid handicap index which complies with the SMWGA membership guidelines, may join the association through her club representative.

Sec. 2.  Honorary membership may be conferred on any individual who has contributed significantly to the advancement and promotion of good golf in Southern Maine by a two-thirds majority vote of the Board of Directors.

ARTICLE III

Officers/Executive Board

Sec. 1.  The officers of this Association shall be: President, lst Vice President, 2nd Vice President, Treasurer, Assistant Treasurer, Recording Secretary, Tournament Coordinator, Tournament Scheduler, Handicap Coordinator, Rules Chairwoman, Auditor, Voucher Coordinator, and Rating Chairwoman.  These Officers will be hereinafter known as the “Executive Board.”

Sec. 2.         The Executive Board shall manage the affairs of the Association and bring significant changes to the Board of Directors for a vote.

Sec. 3.  The officers of this association shall hold office for a two-year term. In case of a vacancy of office, the Executive Board shall fill the vacancy.

Sec. 4.  Officers shall be elected by a majority vote of the Board of Directors at the fall meeting of the election year, and every second year thereafter.

Sec. 5.   Special meetings of the Executive Board may be called by the President. The President shall appoint a nominating committee of three members at the Spring meeting of the Board of Directors each election year.

                                                                   Officers/Executive Board

The nominating committee shall prepare a slate of consenting candidates for election to office. This slate shall be reported to the Secretary, and shall be mailed with the agenda to members of the Board of Directors and presented at the Fall Meeting.

ARTICLE IV

Board of Directors

Sec. 1.  The Board of Directors shall consist of the Executive Board, all committee chairwomen and appointees, one representative of each member club, and immediate Past President.  In no event shall any club have more than one vote.

Sec. 2.  One more than half the number of member clubs present in person shall constitute a quorum.  The vote of the majority will stand.

Sec. 3.  The Board of Directors shall meet at least twice a year at the call of the President or of any three officers. The agenda of business to be transacted shall be sent to each officer, committee chairwomen, appointees, and representatives two weeks in advance by the Secretary.

ARTICLE V

Fiscal Year

The fiscal year of the Association shall be January 1 to December 31.

ARTICLE VI

Duties of the Officers

Sec. l.   The President shall call and preside at all meetings of the Association.  The President shall appoint the Committees that are deemed necessary.  In the absence of the President, the lst Vice President shall preside.  In the absence of both, the 2nd Vice President then the Treasurer shall conduct the meeting.

Sec. 2.  The lst Vice President shall be in charge of the Year Book, and is the liaison between the Club Representatives and the Board.

Sec. 3.  The 2nd Vice President shall be in charge of Publicity and Special Tournaments.

Sec. 4.  The Treasurer shall issue all bills for dues, collect all money due the Association, and disburse same under the direction of the Executive Board.

Sec. 5.  The Assistant Treasurer shall assist the Treasurer, and Voucher Coordinator, as needed.

Sec. 6.  The Recording Secretary shall keep a record of all meetings of the Executive Board and Board of Directors.

Sec. 7.   The Tournament Coordinator shall be responsible for overseeing the weekly tournaments.

Sec. 8.  The Tournament Scheduler shall be responsible for establishing the tournament schedule and assisting the Tournament Coordinator.

Sec. 9.  The Handicap Coordinator shall keep a record of all tournaments held under the auspices of the Association, and a membership list with handicap indices.

Sec. l0. The Rules Chairwoman shall acquaint the membership of any rule changes, and will be a member of the Special Tournament Committee.

Sec. 11.     The Auditor shall audit the books, assist the 2nd Vice President with Special Tournaments, and be the liaison to the Prize and Sunshine Committees and to the Trustees of the SMWGA Scholarship Fund.

Sec. 12. The Voucher Coordinator shall disperse the weekly prize vouchers and conversions to the Club Professionals.

Sec. 13.       The Rating Chairwoman shall be responsible for rating all SMWGA courses.

ARTICLE VII

Amendment

The Board of Directors shall have the power to amend this Constitution and By-Laws.  Any amendment shall be presented at any meeting of the Board of Directors.  It shall be voted on at the next meeting of the Board of Directors, and if passed, shall take effect immediately.