Tournament Procedures



  1. You may register online or mail in your information to the SMWGA address to be found at the bottom of this page.

   2. Include :

  • Name of tournament/date
  • Player(s) names and home club(s)
  • Cart? Walking? 
  • Any additional special request if needed

3. Weekly Tournament Entry Fee is $25, which includes a $17 green fee, $6 prize money, and $2 management overhead.  Special Tournament Fees are listed under event. Note both tournament and playing partner on check.  Junior players only pay user fee of $17 for all events and cart fee is required.  2. Eligibility for A or B tournament is determined by player’s handicap index during the tournament entry dates. The fact that a player’s handicap may differ on the actual tournament date will not make that player ineligible for prizes in the division to which she was assigned.

IF YOU ARE REGISTERING ONLINE, there is $1 added to each registration to cover the cost of the online payment system.  Online registrations have the same open and close dates (posted on the schedule).    

4. If using the paper card, mail completed SMWGA card to the SMWGA Office. NOTE: Entry with accompanying fee must be postmarked no earlier than the opening date (Mon.) and no later than the closing date (Fri.). Phone reservations for alternate list are permitted after closing date. No walk-ons on tournament day.  

  5. When any tournament is oversubscribed, a blind draw will be held. Drawn out, late, and early entries will be placed on an alternate list.  Players who are drawn out will be exempt in any draw during the next tournament season.

  6. Tee times and pairings are determined at random by the USGA Tournament Pairing Program under supervision of the Executive Director. 

 7. Tee times and pairings will be posted on the website by Friday, 12 days before the tournament. If you cannot access the web, send a stamped self addressed envelope with your payment and they will be sent to you.

  8. Members must comply with assigned tee times. 

  9.  Members may invite a guest to any regular weekly tournament.  A person may participate as a guest only once per season.


  1. Cancellation of a tournament will occur only when a course is deemed unplayable by the Golf Course Superintendent or an authorized official of the host club. There will be no rescheduling. Cancelled tournaments do not constitute a waiver of 3 completed tournaments requirement for Championship. In case of weather cancellation, a message will be left on the SMWGA office phone (829-4442) and website (

  2. Cancellation during a tournament may occur due to inclement or dangerous weather conditions.  The decision to cancel a tournament in progress will be made in consultation with the host Professional and/or Green Superintendent, and will be made by an SMWGA Executive Board member if one is present, otherwise by an SMWGA staff member, SMWGA designated scorer, or host Club Representative, in that order of preference.  If cancellation occurs after all players have completed at least 9 holes, prizes will be awarded based upon the results of those nine holes.  Participation in the tournament (but not the 9 hole score) will count with regard to year-end awards and Championship eligibility.

  3. If withdrawal is necessary, notify the SMWGA office (829-4442) ASAP.  If day of play, call host club. Lack of notification will be reviewed by the Executive Board. You may not replace yourself in a tournament without notifying the SMWGA office.

  4. Cart reservations (on entry card) constitute a commitment to payment unless cancelled at host club by 5:00 P.M. on the Sunday prior to tournament. This is the player’s responsibility. Anyone with a cart reservation who cancels a tee time after the Sunday deadline will owe the cart payment. SMWGA will pay the host club and bill the player.

  5. Checks will be VOIDED and DESTROYED when:

      – the field is oversubscribed and member is not used as an alternate, or

      – the tournament is cancelled, or

      – player’s cancellation is received at SMWGA office (829-4442) 10 or more days prior to the event, or            

      – SMWGA staff, and only SMWGA staff, replaces player with an alternate.

Starting Time Policy

Each competitor is expected to be at the course and ready to play 10 minutes prior to her tee time. In the event of late arrival, the following penalties will apply:
If arrival is after her group has teed off, but before the next scheduled group, the player may join her foursome. A two-stroke penalty will be assessed at the first hole for lateness.
If the next group has already teed off, the player is disqualified from the tournament. She may still join her group and play along.
 It is each player’s responsibility to arrive at the course in a timely fashion. Directions are provided for the player’s convenience and misinterpretation or incorrect directions will not be accepted as an excuse for late arrival.
Slow Play Policy
Slow players, as determined by a significant gap between foursomes, will receive two letters of warning.  The third infraction will result in the assessment of a 2-stroke penalty for the tournament in which the infraction occurred.  The number of infractions will carry forward into the next season.

Cell Phone Policy 

SMWGA members will adhere to the “no cell phone use” policy of any host club.  In addition, and regardless of the policy at the host club, SMWGA members will adhere to the SMWGA policy that the use of such phones at a SMWGA event is permitted only in the case of an emergency.

Distance Measuring Devices

Devices which measure only distance and not any other playing condition, may be used in SMWGA tournaments.  The device and/or information obtained by the device may be, but need not be, shared among competitors.  The use or sharing of such a device must not unduly delay the pace of play.

Dress Code and Behavior

Players and their caddies must wear appropriate golf attire and meet the dress codes of all host clubs.  Players and their caddies are guests at host clubs and must be cordial and polite to the management and employees of the host clubs, as well as to each other.  SWMGA reserves the right to cancel entries of those who do not comply with the dress code and/or whose behavior is disruptive or offensive.  SMWGA also reserves the right to suspend the membership of any member who repeatedly fails to comply with dress or behavior standards.  Any concerns or complaints a player may have must be brought directly to the SMWGA office, not to the host club.

Lightning Policy

All SMWGA players must be aware that their safety is their own responsibility.  SMWGA cannot assume the responsibility of getting members off of the golf course during an electrical storm.  Many member clubs do not have warning devices, and some warning devices are such that they do not operate during an electrical outage.  Please do not take unnecessary risk.  Regardless of whether or not an SMWGA member believes a tournament will be cancelled or truncated, it is each member’s singular responsibility to decide when weather conditions are unsafe.   In the event play is officially suspended, it is each player’s responsibility to wait until it is determined whether play should resume, be cancelled, or whether the tournament will be shortened.
When play is officially suspended for a dangerous situation, if a player is between the play of two holes, she must not resume play until resumption of play is officially ordered.  If a player is in the process of playing a hole, she must discontinue play immediately, mark the location of her ball, and not resume play until resumption is officially ordered.  If a player fails to discontinue play immediately, she is disqualified unless circumstances warrant waiving the penalty as provided in Rule 33-7.

Assumption of Risk

Members agree to hold SMWGA, the SMWGA Executive Board, the SMWGA Board of Directors, and the SMWGA Executive Director harmless and free from all claims, demands, and liabilities arising out of any loss or damage suffered in connection with their membership in SMWGA and participation in any SMWGA tournaments or events.    Members agree that they have assumed the risk of all adverse consequences that may result from their participation in an SMWGA tournament or event.

SMWGA Slow Play Policy

Our organization recognizes that pace of play is the responsibility of all players in the field. Each player in a foursome should practice behaviors that support “Ready Golf” at all times.
Slow players as determined by a gap of 25+ minutes between foursomes will receive a warning letter for each of the first two infractions.  The third infraction will result in the assessment of a 2-stroke penalty for the tournament in which the infraction occurred. A 2-stroke penalty will be assessed in all tournaments within the current season whenever any subsequent infraction occurs. The number of infractions will carry forward into the next season if the initial infraction occurs after August 1 otherwise the record will be cleared at the end of the season.
If a foursome is more than 20 minutes behind the foursome in front of them, then they will be entered into the “20+ Club” and be assigned a later tee time in the field. If the player plays the next event within a 19 minute or less interval, then they will be removed from the 20+ Club and will be randomly assigned tee times going forward. NOTE: All players are required to indicate beginning, mid, and ending times on their scorecard. Failure to record will result in an automatic membership in the 20+ Club.
If there is a hole open in front of a slow foursome, the group can decide to split into twosomes in order to speed play. The twosomes should make every effort to reunite as soon as possible. If either twosome finishes beyond the expected interval of the group in front of them, then the aforementioned penalties will apply.
If a player has reached their handicap quota by the end of 9 holes and the group has a hole open in front of them, then that player should pick up her ball after reaching her ESC score (i.e., maximum number of strokes her handicap allows for that hole) on any remaining holes and enter a “No Card” for the tournament.


      Class A    0 thru 23.4

      Class B    23.5 thru 36

 For each weekly tournament the total number of players within each division will be divided into thirds according to the current handicap indexes.  (Lowest third is Flight 1, middle third is Flight 2, highest third is Flight 3).  If the field is not evenly divisible by three, the flights will be as close as possible to equal.  An equal number of places will be paid in each flight.

USGA Equitable Stroke Control Procedure

The current means to adjust scores with Equitable Stroke Control sets a maximum number that a player can post on any hole depending on the player’s Course Handicap as shown below.

 18-Hole                 Maximum

Course                  Number Posted

Handicap               On Any Hole

9 or less                  Double Bogey

10 through 19          7

20 through 29          8

 30 through 39         9

 40 through 49       10

For Handicap purposes, you are required to adjust your hole scores (actual or probable) when they are higher than your maximum number you can post. There is no limit to the number of holes on which you can adjust your score.

 Maine golfers are required to post all scores when playing Maine courses during the “active season” from April through October.   Also, scores made at a golf course in an area observing an active season must be posted for handicap purposes, even if the golf club from which the player receives a handicap index is observing an inactive season. Golfers are now allowed to post their scores via the internet, year-round, as long as they’re playing at a course that’s operating in season and players should post away scores as soon as possible.  

 Please remember, the player is responsible for posting all acceptable scores, including 9-hole scores. Also, you must post all winter scores played at in-season golf courses. So if you go to places such as Arizona, Florida or the Carolinas in the winter, you must post those scores. You can do so using the local club’s computer or through GHIN.COM. And remember, if a club is using a different handicap computation service than your home club’s, such as GolfNet instead of GHIN, it is up to you to post your scores in both places.

 GHIN revisions will be made on the 1st and 15th of each month.  

 If a player belongs to more than one golf club on the GHIN system, the player should have only one GHIN number but it must be activated in Maine through membership in a SMWGA member club.